Why You're Here
You're the person who notices things others miss. The one who fixes problems before anyone knows they exist.
Maybe you love making chaos organized. Maybe you get satisfaction from a clean inbox and a clear calendar. Maybe you're looking for a role where your attention to detail makes a real difference.
At PromptPartner, we're building an AI automation company. We move fast. Things change. We need someone who can keep up—and keep everything running smoothly behind the scenes.
🎯 What You'll Do
Calendar & Travel
- Manage scheduling across multiple time zones
- Book travel and accommodation
- Prepare meeting agendas and briefing docs
Email & Communication
- Manage inbox and draft responses
- Filter what needs attention vs. what doesn't
- Keep communication organized and tracked
- Support our social media channels (youtube, linkedin, x, etc.)
Research & Preparation
- Research prospects before sales calls
- Prepare client briefing documents
- Gather information for proposals and presentations
Operations Support
- Keep project management tools updated
- Support client onboarding documentation
- Help maintain SOPs and internal wikis
- Handle administrative tasks as needed
📋 A Typical Day Looks Like
| Time | Activities |
|---|---|
| Morning | Check inbox, prioritize tasks, prep for day's meetings |
| Midday | Research tasks, document updates, communication |
| Afternoon | Calendar management, follow-ups, next-day prep |
🤖 AI Tools at Work
We're an AI company—you'll learn to work with AI tools daily.
- Using AI assistants for research and drafting
- Using AI for faster document creation
- Learning new AI tools as they emerge—things change weekly
- Being open to experiment and adapt is essential
- Prior experience with AI tools is a plus, but willingness to learn is required
🧠 You're Right for This If...
- You're extremely organized and detail-focused
- You communicate clearly in English (German is a big plus)
- You're comfortable with tools like Notion, Google Workspace, and Airtable
- You can work independently across time zones
- You anticipate needs before being asked
- You're reliable—when you say something is done, it's done right
✗ This Isn't for You If...
- You need constant supervision to stay on track
- You struggle with multiple priorities
- You're not comfortable with technology and new tools
- You make the same mistakes twice
- You can't work flexible hours when needed
✨ What You Get
| Benefit | Details |
|---|---|
| Location | Remote (anywhere, flexible time zone) |
| Compensation | Base + Performance Bonus |
| Hours | Flexible (20-40 hours/week to start) |
| Learning | Annual learning budget + AI tools training |
| Growth | Path to Operations Manager |
🔧 Tools You'll Use
- Organization: Notion, Google Workspace, Airtable
- Communication: Slack, WhatsApp, email
- Calendar: Google Calendar, Calendly
- Research: LinkedIn, Perplexity AI, web research
- AI Tools: Claude, ChatGPT for drafting and research
- Social Media: Youtube, LinkedIn, X - with Canva and in combination with the above tools
💌 How to Apply
Tell us:
- Your experience supporting executives or managing operations — what did you handle?
- How you stay organized when juggling multiple priorities
- One time you solved a problem before anyone asked you to
Bonus: Record a 2-minute Loom video introducing yourself. It's not required, but it helps us see how you communicate.
PromptPartner AI — Behind every fast-moving company is someone keeping it organized.